Privacy Policy

Effective Date: June 2, 2025

This Privacy Policy explains how Timo Behrens, trading as Align Meet Solutions Timo Behrens, an Einzelunternehmen established in Germany, operating under the brand name Velocitie ("we," "us," or "our"), collects, uses, stores, and protects your personal data when you use our website (www.velocitie.com), platform, tools, or related services (collectively, the "Services"). We are committed to complying with the EU General Data Protection Regulation (GDPR) and German data protection laws (Bundesdatenschutzgesetz - BDSG).

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1. Data Controller

Timo Behrens, trading as Align Meet Solutions Timo Behrens, is the Data Controller for personal data collected through the website or Services and acts as a Data Processor for personal data provided by clients using our Services.

Contact:

  • Email: privacy@velocitie.com
  • Address: Align Meet Solutions Timo Behrens, Rheinsberger Straße 76, Berlin, 10115, Germany

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2. Personal Data We Collect

We may collect and process the following personal data:

  • Identity and Contact Data: Name, email address, phone number, or other contact details you provide when creating an account, scheduling interviews, or contacting us.
  • Interview Data: Audio, video, and text data from interviews recorded via third-party tools or our future proprietary platform, including transcriptions and AI-generated content.
  • Publicly Available Data: Content you have publicly posted on LinkedIn, which we may use for promotional purposes on our website or other channels (e.g., LinkedIn), with an opt-out option.
  • Technical Data: IP address, browser type, device information, and usage data collected automatically when you visit our website or use the Services.
  • Other Data: Information you provide through forms, surveys, or communications related to the Services (e.g. brand assets, profile picture).

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3. How We Use Your Personal Data

We process personal data for the following purposes, based on GDPR lawful bases:

  • To Provide the Services (Contract, GDPR Art. 6(1)(b)): Record, transcribe, process, and generate content from interviews, and manage your account or service requests.
  • For Promotional Purposes (Legitimate Interest, GDPR Art. 6(1)(f) or Consent, Art. 6(1)(a)): Use publicly posted LinkedIn content on our website (www.velocitie.com) or other channels (e.g., LinkedIn) to promote our Services, with attribution where feasible. You may opt out by emailing privacy@velocitie.com.
  • To Improve the Services (Legitimate Interest, GDPR Art. 6(1)(f)): Analyze usage data to enhance our website, tools, or platform.
  • To Comply with Legal Obligations (GDPR Art. 6(1)(c)): Meet requirements under EU/German laws, such as tax or data protection regulations.
  • To Communicate (Consent, GDPR Art. 6(1)(a) or Contract, Art. 6(1)(b)): Respond to inquiries, send service updates, or notify you of changes to our Terms or Privacy Policy.

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4. Consent for Interview Data

If you participate in or facilitate interviews, you confirm that you have obtained explicit consent from all participants for the recording, transcription, and processing of their personal data (e.g., audio, video, text), in compliance with GDPR Article 6(1)(a). We rely on you to ensure such consent is valid.

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5. Third-Party Data Processing

We may use third-party tools or our future proprietary platform to record, transcribe, process, or generate content. These providers are bound by GDPR-compliant agreements, such as Standard Contractual Clauses (SCCs) for data transfers outside the European Economic Area (EEA), to ensure data protection.

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6. Data Sharing and Transfers

  • Third-Party Providers: We share personal data with third-party providers only as necessary to provide the Services (e.g., for recording or transcription).
  • Promotional Use: Publicly posted LinkedIn content may be shared on our website or other channels for promotional purposes, unless you opt out.
  • Legal Requirements: We may disclose data to comply with legal obligations or respond to lawful requests from authorities.
  • International Transfers: Data may be transferred outside the EEA (e.g., to third-party providers). We use SCCs to ensure GDPR-compliant transfers.

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7. Data Retention

We retain personal data only as long as necessary for the purposes described above or as required by law:

  • Account and Interview Data: Retained for the duration of your use of the Services or as agreed in service contracts, then deleted within 6 months unless required by law (e.g., tax records under German law).
  • Promotional Content: Publicly posted LinkedIn content used for promotion is retained until you opt out.
  • Technical Data: Retained for 12 months for analytics, then anonymized or deleted.

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8. Your Data Protection Rights

Under GDPR, you have the following rights regarding your personal data:

  • Access: Request a copy of your data.
  • Rectification: Correct inaccurate data.
  • Erasure: Request deletion of your data, subject to legal obligations.
  • Restriction: Limit processing of your data in certain cases.
  • Objection: Object to processing based on legitimate interests, including promotional use.
  • Data Portability: Receive your data in a structured, machine-readable format.
  • Withdraw Consent: Withdraw consent at any time, without affecting prior processing.

To exercise these rights, contact us at privacy@velocitie.com. We will respond within one month, as required by GDPR.

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9. Data Security

We implement appropriate technical and organizational measures (e.g., encryption, access controls) to protect your personal data against unauthorized access, loss, or destruction, in accordance with GDPR Article 32.

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10. Cookies and Tracking

Our website may use cookies or similar technologies to enhance user experience and analyze usage. You can manage cookie preferences through your browser settings.

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11. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our Services or legal requirements. Updates will be posted at www.velocitie.com/privacy, and we will notify you of material changes via email or through the Services, as required by GDPR.

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12. Complaints

If you have concerns about our data practices, contact us at privacy@velocitie.com. You may also lodge a complaint with a supervisory authority, such as the Berlin Commissioner for Data Protection and Freedom of Information (Berliner Beauftragte für Datenschutz und Informationsfreiheit).

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13. Contact Us

For questions about this Privacy Policy, contact:

  • Email: privacy@velocitie.com
  • Address: Align Meet Solutions Timo Behrens, Rheinsberger Straße 76, Berlin, 10115, Germany

By using the Services, you acknowledge that you have read and understood this Privacy Policy.

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